How to Ask for a Letter of Recommendation by Email
Two things decide whether a professor says yes to a recommendation request: how well they know you, and how much work you're asking them to do. You can't change the first one at the last minute, but you can absolutely minimize the second — which is what these templates do.
The basic template
Subject: Recommendation letter request — [Your name]
Dear Professor [Last name],
I hope you're doing well. I'm applying to [program / job / scholarship], and I was wondering if you'd be willing to write me a letter of recommendation.
I took your [course name] course in [semester/year] and especially appreciated [something specific you got out of it]. I've attached my resume and a short note on what I'm applying for, and the deadline is [date].
I know these take real time, so I understand completely if you're not able to. If you are, I'm happy to send any additional materials that would help.
Thank you for considering it.
Best,
[Your name]
A shorter version
Dear Professor [Last name],
I'm applying to [program] with a deadline of [date], and I was hoping you might be willing to write me a recommendation. I was in your [course] in [year] and really valued [specific thing].
I've attached my resume — happy to send anything else that helps. No worries at all if you're not able to.
Thank you,
[Your name]
Three things that help
- Ask early. A month ahead is good; a week ahead is basically a no.
- Remind them who you are. One line about your work in their class jogs their memory and gives them something to write about.
- Give them an easy out. "I understand if you can't" makes it a request, not a demand — and people say yes more readily when they don't feel cornered.
And when they say yes, send a thank-you after it's submitted. It's a small gesture that makes them more likely to help you again later.
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